Who we are

Air Drilling Associates
Effective date: September 2026
Headquarters: Texas, United States

Air Drilling Associates (“we,” “us,” “our”) is a global provider of [brief description, e.g., “air drilling, well servicing, and related energy and industrial services”], with headquarters in Texas, United States, and operations in multiple countries.

This Privacy Policy explains how we collect, use, disclose, and protect personal information in the course of our business worldwide, including when you:

• Contact us by phone, email, or web form
• Request a quote or enter into a service agreement
• Visit our website
• Apply for employment or work with us as a contractor, supplier, or partner

We are committed to complying with applicable data protection laws, including (as relevant) U.S. federal and state laws, the EU General Data Protection Regulation (GDPR), the UK GDPR, and other local privacy laws.

Data controller / Contact information

For purposes of data protection laws that require a “controller” or equivalent:

Data controller:
Air Drilling Associates Inc.
428 South Persimmon St.
Tomball, TX 77375

For specific regions (e.g., EU/UK), we may designate local representatives or contacts where required by law; those details will be posted or provided upon request.

Personal Information

We only collect personal information that is necessary for identified business purposes. Depending on your relationship with us and your location, this may include:

Clients, prospects, and business contacts

• Name, job title, company name
• Business address, email, phone number
• Billing and payment information (e.g., company billing details; payment card information if processed directly)
• Information provided in requests for quotes, tenders, service agreements, or project communications
• Site contact information, safety contacts, and emergency contact details where relevant to a project

Website visitors

• IP address and device information collected automatically via server logs
• Information you voluntarily provide through contact forms, email links, or chat tools
• Cookie and analytics data (see Section 10)

Employees, contractors, and job applicants (global)

• Name, contact information, and emergency contact details
• Employment or contractor records (e.g., resumes, references, payroll, tax, and benefits information)
• Training, certification, background checks, and safety records required for work
• Government-issued IDs or work authorization documents where required by law

Other individuals

• Visitors to our offices or sites (e.g., sign‑in logs, safety briefings)
• Suppliers’ and partners’ representatives
• Individuals involved in investigations, incidents, or claims

We generally do not collect “special category” or sensitive data (e.g., health, racial or ethnic origin, religious beliefs, biometric data) unless it is required by law or explicitly necessary for a specific purpose (e.g., workplace safety, medical clearance, insurance), and we apply additional protections and legal bases where required.

How we collect personal information

We collect personal information:

• Directly from you (e.g., via phone, email, web forms, in person, at events)
• From your organization or representatives in the course of business
• Automatically from your device when you visit our website (e.g., IP address, browser type, cookies)
• From third parties where permitted by law (e.g., credit references, background checks, public sources, partners, or regulators)

Where required, we will inform you at or before the time of collection why we are collecting your information and how it will be used.

Why we collect and how we use personal information

We collect, use, and disclose personal information only for purposes that are compatible with applicable laws and that a reasonable person would consider appropriate. Typical purposes include:

• Providing quotes, negotiating, and delivering our services worldwide
• Communicating with you about projects, schedules, safety, and invoicing
• Managing client, supplier, and partner accounts and billing
• Operating, maintaining, and improving our website and digital services
• Recruiting, employing, and managing employees and contractors
• Complying with legal, regulatory, tax, accounting, and safety obligations in the jurisdictions where we operate
• Protecting our rights, property, and safety, and those of our employees, clients, and the public
• Conducting internal analytics, audits, and business planning

Where required by law (e.g., GDPR), we rely on one or more legal bases such as: performance of a contract, compliance with legal obligations, legitimate interests, consent, or protection of vital interests.

We do not use or disclose personal information for materially new purposes without providing notice and, where required, obtaining additional consent or establishing another valid legal basis.

Sharing and disclosure of personal information

We do not sell personal information. We may disclose personal information:

• To employees, contractors, and agents who need it to perform their duties
• To affiliates and group companies within Air Drilling Associates globally
• To service providers who assist us (e.g., hosting, IT support, payment processors, legal, accounting, HR, and insurance advisors), under confidentiality and data protection obligations
• To clients, partners, or site operators where necessary to perform a contract or ensure safety
• To regulators, government authorities, insurers, or courts where required or permitted by law (including in the U.S. and other countries where we operate)
• In connection with a business transaction (e.g., merger, acquisition, sale of assets, financing, or bankruptcy), subject to appropriate privacy protections

When we share personal information with service providers or affiliates, we use contractual or other means (e.g., standard contractual clauses, binding corporate rules, or equivalent mechanisms) to ensure appropriate protection, including for cross‑border transfers.

International Transfers

Air Drilling Associates operates globally. Your personal information may be transferred to, and processed in, countries other than your own, including the United States (where our headquarters are located) and other jurisdictions where we or our service providers operate.

Data protection laws in those countries may differ from those in your country. Where required by law (e.g., GDPR), we implement appropriate safeguards for cross‑border transfers, such as:

• Standard contractual clauses approved by relevant authorities
• Binding corporate rules or equivalent internal frameworks
• Other legally recognized transfer mechanisms

By providing your personal information, you acknowledge and consent to such transfers where they are necessary to provide our services and operate our business, subject to applicable legal protections.

Data Retention

We retain personal information only as long as necessary to:

• Fulfill the purposes for which it was collected
• Comply with legal, regulatory, tax, accounting, and reporting requirements in relevant jurisdictions
• Resolve disputes, enforce agreements, and protect our legal rights

Retention periods vary by data type and jurisdiction. For example:

• Client and billing records may be retained for the period required by tax and corporate law in the relevant country
• Employee and contractor records are retained according to employment, tax, and regulatory requirements
• Website logs and analytics data are retained for a limited period for security and analysis

When personal information is no longer needed, we securely destroy or anonymize it, unless further retention is required by law.

Security Safeguards

We protect personal information using physical, organizational, and technological safeguards appropriate to the sensitivity of the information and applicable legal requirements, including:

• Limiting access to personal information to authorized personnel
• Using secure connections (e.g., HTTPS) for our website and internal systems where feasible
• Storing electronic records on password‑protected systems with access controls and encryption where appropriate
• Securing paper records in locked storage
• Training staff on privacy, security, and confidentiality
• Using secure methods to dispose of or destroy personal information when no longer needed

No method of transmission or storage is completely secure. While we take reasonable steps to protect personal information, we cannot guarantee absolute security.

Website, cookies, and tracking technologies

When you visit our website, we and our service providers may automatically collect:

• IP address, device type, browser type, operating system
• Pages visited, time and date of visit, referring URL
• Information collected via cookies, pixels, and similar technologies

We use this information to:

• Operate and secure our website
• Understand how the site is used and improve it
• Diagnose technical issues
• Measure the effectiveness of communications (where applicable)

Cookies and similar technologies

We may use:

• Strictly necessary cookies to enable core site functionality
• Performance/analytics cookies to understand usage (e.g., via analytics providers)
• Functionality cookies to remember preferences
• Targeting/advertising cookies where applicable

You can control or disable some cookies through your browser or device settings. Disabling certain cookies may affect site functionality. Where required by law (e.g., in the EU/UK), we will seek your consent for non‑essential cookies via a cookie banner or similar mechanism.

Details of specific third‑party tools (e.g., analytics, advertising) and links to their privacy policies can be added here or in a separate Cookie Notice.

Your rights and choices (by region)

Depending on your location and applicable law, you may have some or all of the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information, subject to legal exceptions
• Restriction or objection: Object to or restrict certain processing (e.g., direct marketing, certain legitimate‑interest processing)
• Data portability: Receive your data in a structured, commonly used format and transmit it to another controller where technically feasible
• Withdraw consent: Withdraw consent where processing is based on consent, without affecting the lawfulness of prior processing
• Opt‑out of sale/sharing: In some U.S. states, opt out of “sale” or “sharing” of personal information for cross‑context behavioral advertising (we do not currently sell personal information; if this changes, we will update this policy and provide required notices)
• Non‑discrimination: Not be discriminated against for exercising certain privacy rights, where required by law

To exercise these rights, contact our global privacy contact (Section 2). We may need to verify your identity before responding. Where required, we will respond within the timelines set by applicable law.

If you are in the EU/UK, you also have the right to lodge a complaint with your local data protection authority.
If you are in the U.S., you may also have rights under specific state laws (e.g., California, Colorado, Virginia, etc.); we will comply where those laws apply.

Children’s privacy

Our services are not directed to children, and we do not knowingly collect personal information from children except where necessary and permitted by law (e.g., dependents on benefits, site visitors under parental supervision in certain contexts). Where required, we obtain parental or guardian consent before collecting personal information from children.

If you believe we have collected personal information from a child in violation of applicable law, please contact us using the details in Section 2.

Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. The updated policy will be posted on our website with a revised effective date. For material changes, we may provide additional notice (e.g., via email, a notice on our homepage, or other appropriate channels).

Contact us and complaints

If you have questions, concerns, or requests about this Privacy Policy or our privacy practices:

• Contact our global privacy contact listed in Section 2.
• We will investigate and respond within a reasonable time and in accordance with applicable law.

If you are not satisfied with our response, you may have the right to contact your local data protection authority or relevant regulator.